Visa Application Documents

In addition to a valid passport, some foreign nationals are required to obtain a visa, issued by the Japanese Embassy or Consulate in your country, to enter Japan.
Due to the official nature of visa documents issued by the organizer, prior registration including full payment is required to request a set of documents to support your visa application. Please kindly download visa questioner sheet and fill in and send the form to JTB Global Marketing & Travel Inc. well in advance. Please be note that it will take about 2 to 3 week and we do not issue the visa itself. Once you receive the documents, you need to go to the Japanese Embassy or Consulate by yourself for visa application.

Conference Invitation Letter
If needed, please download the invitation letter (docx format) to apply for Visa to attend EMBC'13.
#Doc format version is here.

Download Visa Questionnaire
Please download the visa questionnaire (docx format) to apply for Visa documents to attend EMBC'13.
#Doc format version is here.

Please fill in the form and send it with your

1) passport copy and 2) Registration Confirmation sheet.

Fee: JPY12,000 / per person (including preparation fee of visa documents and shipping cost)

Dead line of application: Friday, May 24th, 2013

Refund Policy: Once issue visa documents, the fees are not refundable under any circumstances.
For details, please visit the website of the Ministry of Foreign Affairs of Japan ( or contact the Japanese Embassy in your country, since required steps to obtain visas vary from country to country.

Visa application will be acceptable at the beginning of March ( or after registration site opens) .


EMBC2013 Visa Office

JTB Global Marketing & Travel Inc.

Convention Center (EMBC2013)

2-3-11 Higashi-Shinagawa, Shinagawa-ku, Tokyo, 140-8604, Japan

Phone: +81-3-5796-5445

(Business hours: 10:00 to 17:30, Monday to Friday, except National Holiday, Japan Time)

Fax: +81-3-5495-0685